MCCS Policies

Welcome to the MCCS Policies Home Page

This page contains links to the policies and procedures of the Maine Community College System. They are listed below by topic. Procedures (in italics) have been adopted by the colleges to conform to and implement the policies. Additional information about MCCS Policies and Procedures is available under the Legal Tab at the top of this page.

MCCS Policies and Procedures Manual Index

100 ORGANIZATION AND GOVERNANCE

101   Introduction
 
102   Numbering System
 
103   Adopting a Policy
 
104   Mission and Goals
 
105   Board of Trustees
106   System President: Powers and Duties
 
107   System President: Annual Evaluation
 
108   Presidents of the Colleges
 
109   Designation of Campuses, Centers and Sites
 
 

200 GENERAL ADMINISTRATION

  • Document Retention (200.1)
  • E-Discovery Procedure (200.2)
201   Non-Discrimination, Equal Opportunity and Affirmative Action
 
202   Sexual Harassment
  • College Procedure for Discrimination, Harassment, Sexual Harassment  and Affirmative Action Complaints (201.1/202.1)
  • Title IX Sexual Harassment Procedure (202.2)
203   Computer and Network Use
  • Notice of Risk to Personal Data  (203.1)  
  • Information Practices  (203.2)  
204   Freedom of Access Act Compliance
  • Freedom of Access Act Compliance (204.1)
205   Emeritus Status for Faculty and Administrators
 
206   Creating Patents and Copyrights
 
207   Complying with Copyright Laws
  • Copyright Law Compliance (207.1)
208   Indemnification, Legal Representation and Liability Insurance
 
209   Reporting and Investigating of Fraud, Waste, Abuse and Misuse 
        of System Assets
 
210   Free Speech and Orderly Operations
 
211   Political Activities

212   Lobbying and Related Activities

213   Social Media
  • Service and Assistance Animals (214.1)
215  Consensual Romantic and Sexual Relationships
 
 

300 ACADEMIC AFFAIRS

Reporting Procedures
 
Procedures for Student Data Reporting (300.1) 
 
Academic Policies 
 
301    Definition of Program of Study and Units of Credits
         
302   Criteria for Academic Credentials
 
303   Program Planning and Discontinuance         
  • New Program Planning (303.1)   
  • Program Discontinuance (303.2)
  • Program Name Change (303.3)
  • Adding or Deleting an Option from AS and 
     AAS  Programs of Study (303.4)
  • Adding a Certificate Program of Study to an
     Approved Diploma or Associate Degree Program
     of Study (303.5)
  • Awarding an Additional Credential to or in Place
     of an Existing Program of Study in the Same  Discipline (303.6)   
  • Adding or Deleting a "Concentration" to the Liberal  Studies 
     AA Program of Study (303.7)
  • Change a General Studies Offering (303.8)
304   Program Advisory Committees
  • Academic Affairs Council (304.1)
305   Substantive Change in Academic Programs Other than the
         Liberal Studies Program
  • Substantive Change in Academic Programs (305.1)
306   Program Review
  • Program Review (306.1)
307  Credit Transfer Policy
         
308   Use of Experiential Education in Program Curricula
         
309   Student Grade Appeals and Academic Misconduct
         
310   Student Issues Arising at Clinical Affiliates
         
311   Dual and Concurrent Enrollment Programs
         
312   Prior Learning Assessment Standards
 
313  Digital Badging
  • Digital Badging Compliance (313.1 and Form)
314   Learning Management System

Policies 400-900

400 PERSONNEL AND EMPLOYEE RELATIONS

Vacation Leave Accrual for MEA Administrators Unit (400.1)
         
401    Introduction
  • Deferred Compensation Plan Administration (401.1)
402    Placement, Evaluation and Adjustment of
        Positions and Salaries
 
403    Confidential Employees: General

404    Confidential Employees: Benefits
  • Confidential Employee Leave (404.1)
405    Public Disclosure of Employment Applications

406    Personnel File Administration
         
407    Disability Accommodations in Employment

408    Verifying Employment Eligibility
         
409   Military Service
         
410   Conflict of Interest and Outside Commitments
  • Conflicts of Interest (410.1)
411    Nepotism
         
412   Wages, Hours, Overtime, and Employment of Minors
  • Overtime and Compensatory Time (412.1)
413   College Presidential Searches
         
414   Hiring Procedures
  • Recruitment and Hiring (414.1)     
415    Family and Medical Leave Act
  • Family and Medical Leave Act (415.1)         
416    Code of Ethics
         
417   Volunteers 
  • Volunteer Application and Agreement Form 

500 STUDENT AFFAIRS

501    Student Code of Conduct
  • Student Sexual Misconduct and Assault, Stalking, and Relationship Violence ( 501.1)
  •  Guidelines for Sexual Assault First Responders (501.2)
502    Uniform FERPA Notice and Policy

503   Regulation of Student Organizations

504   Special Conditions of Admission, Enrollment and Participation

600 PUBLIC RELATIONS

601   Coordinated Public Relations

602   Use of Institutional Names, Marks and Logos

603   Filming and Photography on MCCS Property

700 FINANCIAL AFFAIRS

 
 
701    Governance

 702    Budgeting

 703    Financial Reporting

 704    Payroll Administration

 705    Purchasing

 706    Investments

 707    Tuition, Fees, Charges, Waivers and Refunds
  • Fee Structure Procedure ( 707.1 )
  • Tuition Waiver and Reduction Program for
         Qualified High School Students for the MDOE
         Aspirations Program, the MCCS  On Course  For College
         Option, and other Dual Enrollment Programs
         Authorized by a College for a  Particular High School(s) ( 707.2 )
  • Tuition Benefits for Service Members and Veterans of the Armed Forces and their Dependents ( 707.3 )
  • Native American Tuition Waiver ( 707.4 )
  • Senior Citizen Tuition Waiver (707.6)
708    Qualification for In-State Tuition Rate

709   Student Debts, Student Emergency Loans 
        and Student  Activity Funds

710    College Affiliation with Foundations
  • College Capital Campaigns ( 710.1) 
711    Acceptance of Gifts
         
712   Naming of Facilities and Spaces
         
713   Facility Management
         
714   Taxation
         
715   Contracts 

800 HEALTH AND SAFETY

General
  • Motor Vehicle Procedure ( 800.1 )  
  • Student Travel for Certain Student Activities
         Approved by the College ( 800.2 )  
  • Intercollegiate Athletic Coach Certifications (800.3 )   
801    Safety in the Workplace and Learning Environment

802     Public Order and Hazing
         
803   Firearms
         
804   Drugs and Alcohol
         
805   Contingency and Emergency Planning
         
806   Smoking and Other Use of Tobacco
         
807   College Crime Reporting
  • Clery Act Campus Crime Alerts ( 807.1 )   
808    Residence Hall Safety
         
809    Bloodborne Pathogens and Infectious Disease
  • Infectious Diseases ( 809.1 )    
810    Student Immunizations
 
811    Fireworks 

900 INFORMATION TECHNOLOGY

902   Information Security
 
903   Information Classification

904   Red Flag Rule and Identity Theft
 
905   Security Breach Management and Notification
 
906   Information Systems Risk Management

907   Technology Service Providers
 
908   European Union General Data Protection Regulation Compliance